Procurement Policy

BelfastIT is committed to conducting procurement activities in a fair, transparent, and ethical manner. This Procurement Policy outlines the principles and procedures that guide our procurement processes to ensure efficiency, value for money, and compliance with legal and ethical standards.

Purpose: The purpose of this Procurement Policy is to:

1. Clearly articulate our commitment to fair and ethical procurement practices.
2. Define the principles that guide our procurement decisions and processes.
3. Ensure consistency, transparency, and accountability in all stages of procurement.

Scope: This policy applies to all individuals involved in the procurement processes of BelfastIT, including but not limited to employees, contractors, suppliers, and stakeholders.

Principles:

1. Fair Competition: We will promote fair and open competition in our procurement processes, providing all qualified suppliers an equal opportunity to participate.
2. Transparency: We will conduct procurement activities transparently, with clear documentation of procedures and decisions.
3. Ethical Conduct: We will adhere to high ethical standards in all procurement activities, avoiding conflicts of interest and ensuring integrity.
4. Value for Money: We will seek to obtain the best value for money in all procurement decisions, considering both quality and cost.
5. Sustainability: We will consider environmental and social factors in our procurement decisions, favouring suppliers with sustainable practices.
6. Compliance: We will comply with all relevant laws, regulations, and organizational policies governing procurement activities.

Roles and Responsibilities:

1. Callum Carville CEO will be responsible for overseeing and implementing this Procurement Policy.
2. All individuals involved in the procurement process are responsible for familiarizing themselves with and adhering to this policy.

Procurement Procedures:

1. Needs Assessment: Clearly define the goods or services needed and assess the quantity, quality, and specifications.
2. Market Research: Conduct market research to identify potential suppliers and assess market conditions.
3. Supplier Selection: Select suppliers based on fair and transparent criteria, considering factors such as quality, cost, and sustainability.
4. Documentation: Maintain detailed records of the procurement process, including specifications, bids, and evaluation criteria.
5. Approval: Obtain appropriate approvals for procurement activities based on organizational thresholds.
6. Contract Management: Effectively manage contracts, monitor supplier performance, and address any issues promptly.

Complaints and Dispute Resolution: Establish a process for addressing complaints and disputes related to procurement activities, ensuring a fair and transparent resolution.

Review: This Procurement Policy will be reviewed annually or as needed to ensure its continued effectiveness, compliance with legal requirements, and alignment with organizational goals.

Approval: This Procurement Policy has been approved by Callum Carville CEO on 14/11/2022.

Contact Information: For any queries or concerns related to this policy, please contact Hello@BelfastIT.com.